Our Secret Getaways

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Who we are

This website is operated by Our Secret Getaways.  Our Secret Getaways is a trading name of Ossian Developments Ltd. (Company Number SC319510 / VAT Number 948663766).  Our address is Our Secret Getaways, Ballachulish, Argyll, Scotland PH49 4AA.  We can be easily contacted via email technology@woodlands.scot (preferable) or by telephone 01855 413 007.

Our terms & conditions

  1. Payment for bookings  – is taken in full at the time of booking, unless otherwise agreed in writing. 
  2. Refunds – all orders are strictly non refundable unless otherwise agreed in writing. 
  3. Our right to cancellation – we reserve the right to cancel any booking made within 48 hours of booking.
  4. Lost property and postage – Our Secret Getaways does not take responsibility for items left in your accommodation. If something is found after check out, you will be contacted and postage will be offered at a supplementary cost. All postage is sent out Second Class unless otherwise agreed in writing and paid for. 
  5. Parking – all cars are left in the car parks entirely at the owner’s risk. Our Secret Getaways takes no responsibility for any damage, accident or loss. 

The type of personal information we collect

We currently collect and process the following information:

  1. Personal identifiers, contacts and characteristics – for example, name and contact details.
  2. Order information including payment information.
  3. Photographs, video and other media submitted to us by users.
  4. User specific information such as comments and product reviews.


How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  1. When signing up for email updates and offers.
  2. When making a purchase.
  3. When interacting with our team – on the phone, via email and on social media.

We also receive personal information indirectly, from the following sources in the following scenarios:

  1. From 3rd party analytics services – like Google Analytics.
  2. From 3rd party advertising tools – like Facebook Advertising & Google Advertising

We use the information that you have given us in order to fulfil orders, accurately target advertising and to improve our products and services (including our websites).

We may share this information with 3rd party contractors including advertising agencies.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

  1. Your consent.  You are able to remove your consent at any time. You can do this by contacting technology@woodlands.scot.
  2. We have a contractual obligation.
  3. We have a legal obligation.
  4. We have a vital interest.
  5. We need it to perform a public task.
  6. We have a legitimate interest.


How we store your personal information

Your right to privacy is important to us, and any personal information will be stored in accordance with industry best practice.  We utilise cloud based 3rd party tools such as Dropbox, Mailchimp, Typeform, WordPress & HOP Software to help us with this.

Most digital records are kept permanently in this way.  If data is deleted, it is also deleted from these tools.


Your data protection rights

Under data protection law, you have rights including:

  1. Your right of access – You have the right to ask us for copies of your personal information.
  2. Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  3. Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
  4. Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  5. Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
  6. Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us via email – technology@woodlands.scot – if you wish to make a request.

Complaints procedure

If you have any concerns about our use of your personal information, you can make a complaint to us at technology@woodlands.scot.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:  Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

Visit ICO Website